Finance

Automatic invoicing saves time and resources.

When it comes to invoicing, many software providers focus on the invoicing process alone instead of considering the entire process from order entry to payment. Using cpa.ShoeFactory’s invoicing takes into account the holistic process including, for example, material purchasing, production planning and logistics. And it also makes handling easier for you with the help of planned jobs. Settings can be configured flexibly resulting in automatic invoicing.

With cpa.ShoeFactory you also have the option of designing your invoice layouts to meet requirements and to define regulations where conditions can be recorded, discounts or other costs such as those of value-added services, for your domestic and international business transactions. During the invoicing process, invoice documents are generated taking the recorded regulations into account, then sent via email or forwarded to the recipient through EDI without the need for any manual intervention.
Thanks to our experience in the footwear industry, cpa.ShoeFactory facilitates the 10 day invoicing synopsis that is frequently required in this branch of business, including the compilation of reports made over 10 day periods required for regulation with group purchasing organisations.

Invoice receipt – digital, automated, verified – all in progress.

As mundane as it may sound, one of the major challenges in the invoicing process today is that suppliers continue to send paper invoices. These documents have to be reviewed and filed manually. To add to this, these invoices often lack any reference to the order while important information from preceding documents such as delivery notification or goods receipt is usually not included either.

cpa.ShoeFactory's financial module helps you to digitalise the invoice receipt process. The first step is to scan the incoming document. Then recognition software extracts the relevant invoice data, checks for integrity and can assign the invoice to the appropriate supplier. Using settings in cpa.ShoeFactory – for example on permitted deviations – you only need to take a final look at the automatically checked invoice data.

Value flows – clearly channelled and structured throughout the group.

In cpa.ShoeFactory, the invoicing processes between affiliated companies can be depicted in group invoicing. For example, when goods are delivered from a central warehouse to a production-related warehouse abroad and the produced articles are later transported back from abroad to the central warehouse, the flow of goods can be mapped transparently and flexibly. Since these flows of goods are also value flows, you can create invoices for your value flows in cpa.ShoeFactory, address them correctly and transfer them to your financial accounting system.

Group invoicing included in the financial accounting module enables you to model extensive company structures as well as complex pricing and billing schemes easily and to automate the associated processes. Even collective invoices for all types of goods and materials can be processed via group invoicing.

Document management – legally compliant documents always at hand.

In addition to legally compliant document creation, cpa.ShoeFactory's financial module also assists you with the audit-proof storage of your invoices and credit notes. We make sure that the legal requirements relating to tax offices are met and we retain your documents in adherence with the relevant deadlines. An original is also safeguarded against tampering, while copies are labelled accordingly. You receive reliable standard services with the additional option of using cpa.ShoeFactory's own document management system (DMS) or transferring the documents via interface to a DMS of your choice.

Financial accounting interface – always in sync with accounting.

There are numerous solutions for financial accounting, depending on your requirements and the size of your company. cpa.ShoeFactory's financial module offers standard interfaces to a wide spectrum of financial accounting systems, enabling a complete and secure exchange of your data.

Based on our extensive experience as an SAP partner, we provide professional support not only when it comes to connecting your SAP FI/CO system, but we can also assist with configuration if required.